Hotel Rate Management Software Built for Tour Operators
Handling hotel supplier contracts with varying seasonal dates, room types, board plans, and occupancy tiers in Excel leads to expensive pricing mistakes. TourVilo's Hotel Rate Management engine provides an automated rate matrix built specifically for travel agencies and tour operators.
Eliminate spreadsheet typos and accidental under-pricing of hotel nights.
Quotation engine automatically selects the right seasonal rate based on check-in date.
Set customized markup percentages per hotel star rating or specific luxury property.
Always know your exact net margin on accommodation before sending the proposal.
Automated Hotel Rate Configuration Flow
Discover how TourVilo handles every stage of this workflow natively without manual friction.
Hotel Profile & Star Rating Setup
Register hotel properties with star category, location, supplier contact, cancellation terms, and amenities.
Room Categories & Meal Plans
Configure room types (Standard, Deluxe, Suite, Villa) and board plans (Room Only, Bed & Breakfast, Half Board, Full Board, All Inclusive).
Contract Seasons & Date Ranges
Define Peak, High, Shoulder, and Low seasonal validity windows matching supplier contracts.
Occupancy Rate Grid & Live Margins
Enter net supplier costs across Single, Double, Triple, and Quad occupancies with automatic agency markup calculation.
Engineered for Travel Industry Workflows
Comprehensive capabilities tailored to the actual requirements of travel agents and tour operators.
Flexible Occupancy Rate Matrix
Manage supplier rates across Single, Double, Triple, and Extra Bed configurations per room type.
Multi-Season Contract Validity
Map distinct seasons (Peak, High, Shoulder, Low) with custom date ranges and child policy pricing.
Board Plan Supplements
Set base meal plans (BB) and configure upgrade supplements for Half Board, Full Board, and All Inclusive.
Markup % vs Target Margin % Engine
Test live selling prices with dynamic markup sliders to see gross profit and margin percentages instantly.
Priority Pricing Hierarchy
Apply pricing rules with clean precedence: Line-item override > Quotation margin > Hotel rule > Star-rating rule > Agency default.
Supplier Contract Document Vault
Store signed PDF supplier contracts and contact details directly within the hotel workspace.
Who Relies on This Solution?
DMCs with Direct Hotel Contracts
Manage hundreds of contracted properties across beach resorts, city business hotels, and eco-lodges.
Inbound Round-Tour Operators
Quickly pull contracted hotel rates for multi-city itineraries without referencing dozens of confusing PDF rate sheets.
Group & MICE Travel Organizers
Audit large room block costs across twin, double, and triple rooming configurations with accurate supplement pricing.
Frequently Asked Questions
Answers to common questions regarding this capability in TourVilo.
How does the rate matrix select the correct rate for a quotation?
When an agent picks a hotel and check-in date, TourVilo automatically matches the dates against active contract seasons and retrieves the contracted rate for the requested room type and occupancy.
Can we define custom meal plans beyond standard RO, BB, HB, FB, AI?
Yes. TourVilo supports custom agency meal plans such as 'Breakfast + Dinner' or 'Dinner Only' with custom supplier net costs.
How does TourVilo handle extra child beds and supplements?
You can define child age policies (e.g. 0-5 Free, 6-11 50% rate, 12+ Adult rate) and extra bed supplements directly within the rate engine.
What happens if a booking spans across two different seasons?
TourVilo calculates the nights spent in each season accurately, applying the respective seasonal rate for each night of the stay.
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