Travel Booking CRM for Seamless Reservation Management
Closing a travel quotation is only half the journey. TourVilo's Travel Booking CRM streamlines reservations, hotel room allotments, supplier confirmations, and deposit tracking into a smooth, error-free workflow.
Centralized reservation tracking prevents supplier schedule overlap.
Never release hotel rooms before collecting scheduled customer deposits.
Emit formatted confirmation vouchers for all tour suppliers instantly.
All traveler special requests and dietary restrictions logged in one place.
Quotation to Booking Transition
Discover how TourVilo handles every stage of this workflow natively without manual friction.
One-Click Quotation Conversion
Transform an accepted quote into a confirmed booking instantly without re-typing traveler details or line items.
Supplier Allocation & Vouchers
Lock in hotel room types, meal plans, vehicles, and excursion tickets with auto-generated confirmation vouchers.
Deposit & Balance Scheduling
Set up automated reminders for initial customer deposits and final balance due dates ahead of travel.
Pre-Departure Verification
Audit passport details, visa validity, driver assignments, and flight arrivals before the guest touches down.
Engineered for Travel Industry Workflows
Comprehensive capabilities tailored to the actual requirements of travel agents and tour operators.
Instant Booking Conversion
Preserve all hotel dates, pax counts, and agreed pricing from the quotation directly into the booking ledger.
Dynamic Payment Schedules
Configure split payment milestones (e.g., 30% deposit on booking, 70% 14 days before departure).
Supplier Voucher Generator
Emit professional PDF vouchers with unique voucher codes, check-in instructions, and billing notes.
Live Booking Status Tracking
Track bookings across Confirmed, Deposit Received, Fully Paid, In Progress, Completed, or Cancelled.
Passenger Rooming Lists
Organize traveler rooming allocations across Single, Double, Twin, and Triple rooms with special bed requests.
Driver & Guide Assignment
Attach assigned chauffeur guides and fleet vehicles to the reservation with automatic WhatsApp duty alerts.
Who Relies on This Solution?
Inbound Ground Handlers
Keep track of active reservations, guest arrival times, airport transfers, and hotel check-in confirmations.
Outbound Holiday Specialists
Monitor client deposit deadlines, airline ticketing dates, and foreign supplier payment schedules.
MICE & Group Travel Organizers
Coordinate large rooming manifests, conference hotel allotments, and group transfer schedules effortlessly.
Frequently Asked Questions
Answers to common questions regarding this capability in TourVilo.
What happens when a traveler accepts a quotation?
With one click on 'Convert to Booking', TourVilo copies the entire itinerary, line-item pricing, and guest details into a confirmed reservation, ready for supplier vouchers and deposit invoices.
Can we track partial deposits on bookings?
Yes. TourVilo tracks multiple payments per booking, showing total contract amount, total paid, remaining balance, and automated balance due alerts.
Can we modify a booking after it is confirmed?
Yes. You can add extra room nights, adjust meal plans, or update guest passport info, with an audit log tracking who made each change.
Does TourVilo support booking cancellation policies?
Yes. You can record supplier cancellation deadlines and customer refund policies directly on the booking file.
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